As a non-profit organisation, a registered charity, and an Institution of a Public Character, *SCAPE Co., Ltd. is committed to achieving high standards of corporate governance, promoting corporate transparency, and enhancing stakeholder value. It does not tolerate any malpractice, impropriety, statutory non-compliance, or wrongdoing by staff during their work.
The Whistleblowing Policy provides a framework for employees and external parties to promote responsible and secure whistleblowing without fear of adverse consequences.
I. Reporting Channel
Suspected acts of misconduct may be reported in writing or by completing and submitting the Whistleblowing Form, which will be sent to to the Chairman of the Board and/or the Audit and Compliance Subcommittee.
*SCAPE safeguards the interests of the whistleblower by providing assurances that all information received will be treated confidentially and restricted to only the group of designated officers in charge of the investigation. Whistleblowers are encouraged to identify himself/herself and provide relevant contact details, in case further clarification or information is required.
II. What to Report
Whistleblowers may use any of the above-mentioned reporting channels to report any irregularities.
Possible irregularities may include but are not limited to the following:
- Fraud or suspected fraud, thefts, and dishonest acts;
- Accepting or giving bribes;
- Intimidation, discrimination, or harassment of staff and other persons during work or in the capacity of a *SCAPE employee;
- Misappropriation of funds;
- Disclosure of confidential information to outside parties;
- Conflict of interest in business dealing with external parties or involved in prohibited activities;
- Unsafe work practices;
- Unethical behaviour or practices, endangerment to public health and safety, or negligence of duty; and
- Breach of company policy.
III. What to include in the report?
For *SCAPE to effectively investigate your concerns comprehensively, whenever possible, the following information should be provided:
- Type of concern(s);
- Details of parties involved (name of staff, person(s), or company);
- Date, period, and venue of reported events;
- Evidence substantiating the concerns (if any); and
- Any other evidence(s) substantiating the complaint and, where possible, contact details.
Concerns about irregularities expressed anonymously are more difficult to act upon effectively. However, they will still be considered, based on the seriousness and credibility of the issues raised and the likelihood of confirming the allegation from attributable sources and the information provided.
All concerns or irregularities will be treated with confidence, and every effort will be made to ensure that confidentiality is maintained throughout the process.
IV. Safeguards
*SCAPE assures that the whistleblower’s identity will be kept confidential unless required by the court or other regulatory authorities to disclose the identity. It will not tolerate victimisation of the whistleblower who submits a complaint or report in good faith, and disciplinary action will be taken against those who victimise the whistleblower.
V. Policy Review
*SCAPE may modify this Policy to maintain compliance with applicable laws and regulations or accommodate changes within the organisation.
